Making your office space conducive for work

The physical space where you conduct your business or day-to-day tasks plays a major role in your productivity at work. How do you make it conducive to your job and your team?

Whether you work in the comforts of your home or you work with your colleagues in your company’s office space or you share working space with others, it is important that you take into consideration the overall environment of your work area and how it contributes to your efficiency. We’ve put together some pointers that you might want to consider to make your space more conducive for work.

Have good lighting

Good lighting is important in your work because it can increase your productivity, reduce the incidence of errors or mistakes and provide a more pleasant environment in your job. On the other hand, poor lighting can cause eye strain, headaches, stress, and even mishaps. As much as possible, have adequate lighting in the area where you are working. Check your bulbs if they are bright enough or see if your desk provides you access to the sun. Take the cue from Mark Calabro, Co-Founder of HungryHungry, who prefers that his workspace has “natural light and near the windows”.

Keep things clean and organised

John Anderton, Founder and CEO of Butterfly, keeps his space clean and organised at all times. When items in your work area are neat and in order, it is easier for you to find whatever you need on your desk. It provides you with more leeway to do the different tasks you need to do, where you can scribble, spread documents you need to read and other things needed for your job. It also allows you to focus better, lowers stress levels that may be caused by a cluttered workplace, and other psychological benefits. Whilst there are some who thrive in disarray, it is better to put your things in the right place, where it is free from dust, microbes and bacteria.

Allow the space to fit your corporate culture

How do you make your office space fit into your corporate culture? Anthony Holdstock, Director and Owner of Sharp & Carter, shares, “We make our office space conducive for connection. We want our people to connect, to love working with each other. It probably isn’t the best for productivity but it is for culture, and culture keeps people, and keeping people is a win for customers and long-term profitability and growth.” 

Get away from distractions

If your workflow is hindered by noise, movement, clutter, or something else, it is best that you find a spot where you can minimise or be free from these diversions. Mark Calabro’s tip for this is to “try and always sit away from others to avoid distractions.” You can position your work area far from where people converge or you can use a meeting room if you’re doing something urgent or have an important call, especially nowadays when most meetings are done online. If you are easily disturbed by sudden text messages or emails, you can mute them or assign a time to respond to them. 

Make the tools and things you need handy and available

Always check if your various office equipment are all working or if you have stocks of your office materials. It can cause you so much stress when the time comes that you need them and they’re not functioning or available. Also, make an audit of your office equipment if they have to be upgraded or if they are regularly needed in your business. Sometimes, you don’t have to do everything in-house and you can have some tasks be done by a supplier or a third-party agency. 

Once you identify those that are must-haves in your workplace, keep things you need more frequently within reach. John Anderton makes his space conducive for work by “having access to good coffee, keeping everything in working order and outsourcing all the boring tasks.”

Personalise it and make it more alive

It is good to put something that can inspire you to do your work better and more efficient. It can be a photo of your family and loved ones, a picture of your dream destination, a favourite quote, an artwork you love or something that will make you smile and bring you energy. Place a plant nearby. Decorate your desk. Create that space into something you’d like to walk into every day. But don’t overdo it, otherwise, having too many things can become distractions. You still have to be conscious of the space allocated for work.

How about you, how do you make your space conducive for work? Share with us your tips in our comments section below.

How to keep your office space neat and tidy

Work never stops in an office. Every day, there are new tasks to perform, new fires to put out, new targets to reach and new ideas to execute. Things-to-do keep piling up on your desk and in your inbox. Before you know it, you are already swamped with a lot of files that you miss out on some important matters that needed your attention.

There are people who thrive in a chaotic environment. But more often than not, a messy work area can adversely affect your performance in your job. A cluttered physical space can affect your mental health as it can increase stress and anxiety, bring confusion to your thoughts and block your creativity and workflow. A tidy desk can help you relax and breathe better. It’s about time to put some order in your office area and do things more efficiently. We’re giving you tips on how you can manage your papers, computer files and items on your desk and work station.

O - Organise

Before you begin implementing changes in your office space and computer, create a plan first on how you will arrange and categorise items. How will you put things together and where will you put them? Designate areas where to place confidential files, urgent matters, and personal stuff. You can do the same thing with your computer files.

R – Re-examine your belongings

Assess your effects on your table to see which ones should go away and which ones should remain. As you go through your items, you might realise that you missed out allocating things for certain categories. There may be personal items that are better kept at home. You might even come across documents that should be given to your colleagues or materials that belong to your library or common office shelf.

D - Declutter

Tidy up and leave as much space as you can for you to move around and work better. Personal effects must be kept at a minimum. No need to put a collection of items on your desk or office. Keep piles of papers off your table. Go as paperless as you can. There are many cloud storage sites where you can upload certain files to free up your computer space.

E - Eliminate non-essentials

Drafts and non-important paper files that are no longer needed should be taken out from your pile of documents. Books that you do not even read but you put there for decoration may have to go away. Contracts and other legal papers from years past may need to be archived or kept hidden. Others probably belong to the trash bin.

R - Retain only what’s important

What are the urgent matters? You may hang on to certain things but make sure they are important. Sort your belongings according to your priorities and their relevance to your job. Maintain some items that make you happy and inspire you to work.

With a neat and orderly office, you can easily locate important objects and note urgent matters. It also clears your mind and allows you to think freely. Moreover, a clean and tidy surrounding also promotes a healthier lifestyle. Make it also a daily, weekly and monthly habit to declutter in the office.